Data Protection Declaration

§ 1 Information concerning the gathering of personal data

1

Below, we will inform you of the gathering of personal data when using our website. Personal data is all data which relates to you personally, such as name, address, email addresses, user behavior.

2

The responsible body in accordance with Article 4 Number 7 EU General Data Protection Regulation (GDPR) is

VSX – VOGEL SOFTWARE GmbH
Managing Director: Matthias Siegel
Hofmühlenstraße 4
01187 Dresden / Germany
Tel: +49 (351) 89951-0
Fax: +49 (351) 89951-11
E-Mail: info@vsx.net

3

When you get in touch with us by email or via a contact form, the data provided by you (email address, if applicable your name and telephone number) will be saved by us in order to process your queries. We delete the data collected in this context, once the saving is no longer necessary, or we restrict the processing, should statutory retention obligations exist. The legal basis for this is Article 6 Paragraph 1 Sentence 1 Letter b) GDPR.

4

Should we use engaged service providers for individual functions of our service or should we wish to use your data for advertising purposes, we will inform you in detail below of the respective procedures. We will also state the determined criteria for the duration of the saving.

§ 2 Your rights

1

You have the following rights in relation to us concerning the personal data which relates to you:

  • Right of information
  • Right of correction or deletion
  • Right to have the processing restricted
  • Right to raise an objection to the processing
  • Right of data portability

2

You also have the right to complain to a data processing supervisory authority about the processing of your personal data by us.

§ 3 Gathering of personal data when visiting our website

1

Should you merely use the website for information purposes, ie should you not register or provide us with information in other ways, we only gather the personal data which your browser transmits to our server. Should you wish to view our website, we gather the following data which is technically necessary in order to display our website for you and to ensure stability and security (the legal basis is Article 6 Paragraph 1 Sentence 1 Letter f) GDPR):

  • IP address
  • Date and time of the request
  • Time zone difference to GMT
  • Content of the request (concrete page)
  • Access status / HTTP status code
  • Respective data quantity transferred
  • Website from which the request originates
  • Browser
  • Operating system and its interface
  • Language and version of the browser software

2

In addition to the data named above, cookies are saved on your computer when you use our website. Cookies are small text files which are assigned to and saved on your hard drive by the browser used by you and by means of which the location which sets the cookie (in this case, us) receives certain information. Cookies cannot start any programs or transmit viruses to your computer. The purpose of the cookies is to make the Internet service more user friendly and more effective as a whole.

3 Use of cookies:

a) This website uses the following types of cookies, the scope and function of which will be explained below:

  • Transient cookies (see b)
  • Permanent cookies (see c)

b) Transient cookies are automatically deleted when you close the browser. These include the session cookies in particular. These save a so-called session ID, by means of which various requests of your browser can be assigned to the overall session. By means of this, your computer can be recognized again, when you return to our website. The session cookies are deleted when you log out or close the browser.

c) Permanent cookies are automatically deleted after a defined period, which can differ depending on the individual cookie. You can delete the cookies in the security settings of your browser at any time.

d) You can configure your browser setting as you wish and, for example, you can reject the acceptance of third party cookies or of all cookies. We wish to point out that in such a case, you may not be able to use all of the functions of this website.

§ 4 User account

Spaix customers can voluntarily create a user account. When you create an account, the data you provide will be stored on a revocable basis. You can delete all other data, including your user account, at any time in the user area. Deletion of your user account is possible at any time and can be done via a function provided for this purpose in the user account. When you register, this request is first sent to us. This will be checked by us and the account must be activated by us. You will receive information about this at the e-mail address you provided during registration. The legal basis for this processing is your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR.

§ 5 Objection to the processing of your data or revocation of consent

1

Should you have issued your consent to the processing of your data, you can revoke this at any time. Such a revocation affects the lawfulness of the processing of your personal data, once you have issued this to us.

2

Should we base the processing of your personal data on a consideration of interests, you can object to the processing. This is the case in particular if the processing is not necessary in order to fulfil a contract with you, which is set out by us in the description of the functions below. When exercising such a right of objection, we would kindly request that you set out the reasons why we should not process your personal data. In case of a justified objection, we will check the facts and either suspend or adjust the data processing or will notify you of our mandatory protectable reasons why we will continue the processing.

3

It goes without saying that you can object to the processing of your personal data for advertising purposes at any time. Please contact us via the address above in order to submit your objection to the processing of your personal data for advertising purposes.

§ 6 Hosting services by a third party provider

In the course of processing on our behalf, a third party provider provides hosting and website display services for us. This serves the purpose of safeguarding our legitimate interest in the correct display of our service in accordance with Article 1 Paragraph 1 Sentence 1 Letter f) GDPR, which takes priority under the balancing of interests. All data which is gathered when using this website as described below is processed on its servers. A connection to other servers only takes place within the framework listed in this document. Our service provider is based either in the European Union or in the European Economic Area.

§ 7 Use of Google Analytics

1

This website uses Google Analytics, a web analysis service of Google Inc (“Google”). Google Analytics uses so-called “cookies”, text files which are saved on your computer and which enable an analysis of the use of the website by you. The information generated by the cookie is generally transferred to a server of Google in the USA and saved there. In case of the activation of IP anonymisation on this website, your IP address will however be shortened first by Google in Member States of the European Union or in other Member States of the European Economic Area. Only in exceptional cases is the full IP address sent to a server of Google in the USA and saved there. On behalf of the operator of this website, Google will use this information in order to evaluate your use of the website, to compile reports concerning the website activities and to provide other services for the website operator which are connected to the use of the website and the use of the Internet.

2

The IP transferred by your browser within the course of Google Analytics will not be combined with other data by Google.

3

You can prevent the saving of the cookies by setting your browser software accordingly. However, we wish to inform you that in such a way, you may not be able to fully use all functions of this website. You can also prevent the recording of the data generated by the cookie which relates to your use of the website (including your IP address) by Google, as well as the processing of this data by Google, by downloading and installing the browser plugin which is available via the following link: http://tools.google.com/dlpage/gaoptout?hl=de..

4

This website uses Google Analytics with the “_anonymizeIp()“ extension. By means of this, IP addresses are then processed in shortened form and the tracing of persons can be excluded. Should the data gathered about you allow you to be traced, this will therefore be excluded immediately and the person data will be deleted straight away.

5

We use Google Analytics in order to be able to analyse the use of our website and regularly improve it. By means of the statistics which are obtained, we can improve our service and make it more interesting for you as a user. For the exceptional cases in which personal data is transferred to the USA, Google has agreed to abide by the EU-US Privacy Shield: https://www.privacyshield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Article 6 Paragraph 1 Sentence 1 Letter f) GDPR.

6

Information of the third party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 4361001 User terms and conditions: http://www.google.com/analytics/terms/de.html, Data protection overview: http://www.google.com/intl/de/analytics/learn/privacy.html, And data protection declaration: http://www.google.de/intl/de/policies/privacy.

§ 8 Use of Google AdWords conversion

1

We use the Google AdWords service, in order to make our services known on external websites with the assistance of adverts (so-called Google AdWords). In relation to the data of the advertising campaigns, we can determine how successful the individual advertising measures are. By means of this, we pursuing the interest in displaying advertising to you which is of interest to you, making our website more interesting for you and attaining a fair charging of advertising costs.

2

These adverts are delivered by Google via so-called “ad servers”. For this purpose, we use ad server cookies, by means of which defined parameters for determining success, such as integration of the adverts or clicks by the user can be measured. Should you come across our website via a Google advert, a cookie is saved in your PC by Google AdWords. These cookies expire after 30 days and are not used to personally identify you. As a rule, the unique cookie ID, number of ad impressions per placing (frequency), most recent impression (relevant for post-view conversions) and opt out information (marker that the user no longer wishes to be targeted) are saved in the cookies as analysis values.

3

These cookies enable Google to recognise your Internet browser again. Should a user visit specific pages of the website of an AdWords customer and should the cookie on his or her computer not yet have expired, Google and the customer can see that the user has clicked on the advert and was redirected to this page. Each AdWords customer is assigned a different cookie. Cookies can therefore not be traced via the websites of AdWords customers. We ourselves do not gather or process any personal data in the named advertising measures. We are merely provided with statistical evaluations by Google. On the basis of these evaluations, we can see which of the advertising measures which are used are particularly effective. We do not gather any other data from the use of the adverts, in particular we cannot identify users on the basis of this information.

4

On the basis of the marketing tools which are used, your browser automatically establishes a direct connection with the Google server. We have no influence over the scope and subsequent use of the data which is gathered using this tool and are therefore informing you in accordance with our state of knowledge: By means of the integration of AdWords conversion, Google is informed that you have accessed the corresponding part of our Internet presence or have clicked on one of our adverts. Should you be registered for a service of Google, Google can assign the visit to your account. Even if you are not registered with Google or are not logged in, it is possible for the provider to be informed of your IP address and to save it.

5

You can prevent participation in this tracking procedure in a number of ways:

  1. by setting your browser software accordingly. In particular, the de-activation of third party cookies means you will not receive any adverts from third party providers;
  2. by de-activating the cookies for conversion tracking by setting your browser in such a way that cookies are blocked for conversion tracking, https://www.google.de/settings/ads, whereby this setting will be deleted when you also delete your cookies;
  3. by de-activating the interest-based adverts of the providers, which are part of this self-regulation campaign “About Ads” via the link http://www.aboutads.info/choices, whereby this setting will be deleted when you also delete your cookies;
  4. by permanent de-activation in the browsers Firefox, Internet Explorer or Google Chrome via the link http://www.google.com/settings/ads/plugin.

We wish to point out that in such a case, you may not be able to fully use all of the functions of this website.

6

The legal basis for the processing of your data is Article 6 Paragraph 1 Sentence 1 Letter f) GDPR. Further information concerning data protection at Google can be found here: http://www.google.com/intl/de/policies/privacy and https://services.google.com/sitestats/de.html. Alternatively, you can visit the website of the Network Advertising Initiative (NAI) at http://www.networkadvertising.org. Google has agreed to abide by the EU-US Privacy shield, https://www.privacyshield.gov/EU-US-Framework

§ 9 Online job applications / publication of job vacancies

Should you send us applicant or application data, this data is gathered and processed by us electronically in order to carry out the application process. The legal basis for this processing is § 26 Paragraph 1 Sentence 1 of the German Federal Data Protection Act (BDSG) and Article 88 Paragraph 1 GDPR.

Should an employment contract be concluded after the completion of the application process, we save your data provided in the application in your employee files for the purpose of standard organisational and administrative processes. The legal basis for this processing is § 26 Paragraph 1 Sentence 1 of the German Federal Data Protection Act (BDSG) and Article 88 Paragraph 1 GDPR.

Should the application be rejected, we automatically delete the information which was provided to us two months after the rejection notification. However, the deletion does not take place if the data needs to be saved for up to four months or until the completion of court proceedings due to statutory provisions, such as the evidence obligations under the German Equal Treatment Act (AGG). In such a case, the legal basis is Article 6 Paragraph 1 Letter f0 GDPR and § 24 Paragraph 1 Number 2 of the German Federal Data Protection Act (BDSG). Our legitimate interest is represented by the legal defence or bringing of legal action.

Should you expressly consent to your data being saved for longer, for example in order for you to be registered in an applicant or prospective employee database, this data will continue to be processed with your consent. The legal basis is then Article 6 Paragraph 1 Letter a) GDPR. However, you can revoke your consent at any time with effect for the future by submitting a declaration to us.

§ 10 Surveys and interviews

We conduct surveys and interviews in order to collect information for the communicated purpose of the survey or interview. The surveys and interviews (hereinafter “surveys”) we conduct are analyzed anonymously. Personal data is only processed to the extent that this is necessary for the provision and technical implementation of the surveys (e.g. processing of the IP address to display the survey in the user’s browser or to enable the survey to be resumed with the help of a cookie).

  • Processed data types: Inventory data (e.g. full name, residential address, contact information, customer number, etc.); Contact data (e.g. postal and email addresses or telephone numbers); Content data (e.g. text or image messages and contributions as well as the information relating to them, such as information on authorship or time of creation); Usage data (e.g. page views and length of stay, click paths, intensity and frequency of use, device types and operating systems used, interactions with content and functions).
  • Persons concerned: Participants.
  • Purposes of processing: feedback (e.g. collecting feedback via online form); surveys and questionnaires (e.g. surveys with input options, multiple-choice questions).
  • Storage and deletion: Deletion in accordance with the information in the section “General information on data storage and deletion”.
  • Legal basis: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR).

Further information on processing operations, procedures and services:LimeSurvey:

  • LimeSurvey: Conducting online surveys; Service provider: LimeSurvey GmbH Umfragedienste & Beratung, Papenreye 63, 22453 Hamburg, Germany; Legal basis: Legitimate interests (Art. 6 para. 1 sentence 1 lit. f) GDPR); Website: https://www.limesurvey.org; Privacy Policy: https://www.limesurvey.org/privacy-notice.